Dropbox vs Virtual Data Room – Pros and Cons

In the startup world, keeping your documents safe is the name of the Dropbox vs VDR service. Choosing your service always gives you a better chance of closing. The way you present and evaluate the data tells you what kind of business partner you will be.

The Comparison Between Dropbox and Virtual Data Room

Virtual data room is a file sharing, content collaboration, and synchronization solution. It is designed to support document-related tasks. Designed by Citrix, it is designed to meet the workflow needs of companies and brands of virtually any size.

Dropbox is a file hosting service based in San Francisco. Offers access to the personal cloud, cloud storage, and file sync. While both platforms share file sharing, and sync, Dropbox is more about sharing entire projects with large files. VDR, on the other hand, is more for online collaboration between employees working on the same files, but in different locations.

The employee connects to the server, logs in, and sees his remote desktop with open windows of applications and documents with which he worked yesterday – from the office, at home, or while waiting for a flight at the airport. Since all data and applications are in the cloud, an employee can prepare a presentation for a client in the office and put the finishing touches into it from a smartphone on the way to a meeting.

Speaking of Dropbox and VDR, such repositories can be closed servers that do not have access to the Internet, i.e. in closed networks, various cryptographically secure media are accessed using a private key and database. With these types of storage, there is no complete certainty that the data will not be changed or deleted.

Even if the purchaser has thoroughly checked prior to the transaction, the item of purchase may still contain hidden defects. The presence of the seller’s guarantees regarding the object of the transaction in the purchase and sale agreement allows the buyer, after the transfer of ownership, to recover from the seller losses caused to the buyer by hidden defects of the object.

The Main Advantages of Using the Virtual Data Room Over Dropbox

The main advantages of using the virtual data room over Dropbox are:

  • A single web interface for managing all the features: Data backup, data protection on mobile devices, joint work with documents;
  • Automatic monitoring and optimization of document storage;
  • Flexible configuration of file transfer parameters;
  • Ease of implementation and maintenance;
  • Secure exchange of confidential data;
  • Control of the absence of malicious code;
  • Detailed reporting;
  • Improving the efficiency of interaction with counterparties and within the company;
  • Preventing company losses by protecting confidential information;
  • Maximum protection during the exchange of data between the workstation and the server without using a VPN.

The authors suggested that the Dropbox vs virtual data room analysis should take into account the current and future profitability of sales, as well as other opportunities of the company. They proposed a criterion of profitability, calculated as the difference between the profitability of the assets of a division and the costs for that division. In the event of a sale, the net proceeds are equal to the value of the unit being sold minus its current liabilities and a proportionate share of long-term debt. Taxes should also be taken into account, namely, to compare the income from the reinvestment of the proceeds from the sale and the corresponding tax consequences.